Submission & Practical FAQ

What you submit

<aside> 🎬

One three-minute pitch video per team, in Dutch or English only. Upload it to YouTube, then submit its publicly accessible link via Google Form by 16:30 (Europe/Brussels) on Wednesday 16 September 2026.

Open the submission form

Before submitting, open your YouTube link in a private browser window and check that it plays without signing in or requesting access.
Every team submits a video. There is no live-pitch round for every team.
A working demo the jury can try is a bonus
Submissions close and judging starts at 16:30. The deputy’s speech is at 17:30. Winning-team presentations and awards begin at 18:00, with the deputy staying to present prizes.
Upload and check your video before 16:30. Late submissions are not accepted. </aside>

Suggested video structure

Use the video to show the prototype and explain how it works.

Time	Cover	Tips
0:00–0:30	The officer's problem	Who the officer is, what they need to do and the problem they face
0:30–1:30	The workflow and the evidence	Screen recording of the real flow: question in, result out
1:30–2:20	How it was built	Architecture, tools and data used, what is real and what is mocked
2:20–3:00	Value, limits and reuse	How it helps the officer, its current limits and how it could be adapted for another municipality or province

Record your pitch video in Dutch or English only. keep officer-facing screen text in Dutch.
Explain which parts work and which are mocked or unfinished.
Put your team name and challenge number on the first frame.
Make sure the audio is clear and screen text is readable.

Judging & practical details

Item	Details
Judging	Each challenge is judged on the three success criteria listed on its challenge page.
Wi-Fi and event accounts	Wi-Fi details will be provided at the venue. Event-account details are still to be confirmed.
Submission deadline	16:30 (Europe/Brussels), Wednesday 16 September 2026. Late submissions are not accepted.

Programme

Time	What
09:00	Doors open & check-in
09:30	Kickoff & challenge briefing
10:00	Teams form & build starts
12:00	Lunch
13:00	Build continues · mentoring
16:30	Submissions close · judging
17:00	Deputy arrives
17:30	Deputy's speech
18:00	Winning-team presentations & awards
18:30	Drinks & networking

Practical FAQ

How do the four prize tracks work?
Do we have to choose one challenge?
Can we add our own sources or data?
Which language do we work in?
I do not code. What can I contribute?
How finished should the prototype be?